QLS has a permanent full-time opportunity for a Legal Secretary to join our Office of General Counsel team. The team provides independent legal advice to the CEO, President, Council, committees, and Society officers.
 

The Secretary supports the General Counsel and OGC team by delivering high-quality legal and administrative support, managing records, registers, reporting and team coordination.

In this role you will:

• Provide secretarial and administrative support to the Office of General Counsel (OGC), including diary management and invoice processing.
• Maintain and improve the records management system to meet statutory requirements.
• Oversee various registers, including those for safe custody, legal forms, trademarks and corporate policies, ensuring timely updates and renewals.
• Prepare legal documentation such as court briefs, maintain the OGC operations manual, and report on billable hours.
• Update intranet and website content relevant to OGC activities and publish notices in official channels like the Queensland Government Gazette.

Ideally you will have the following:

• Experience supporting multiple solicitors in a professional services environment.
• Strong customer service, planning and organisational skills.
• Ability to quickly learn new information and adapt to change.
• Proficiency in using technology to improve processes and workflows.
• Understanding of confidentiality in legal work, and advanced administration and records management skills.

Why join us?

By joining QLS you will help to build a society that genuinely cares about its members, people and Queensland law.

• Our purpose is to be an authoritative voice, to help members succeed, to connect with the profession and respect, protect and promote human rights in line with our vision.
• Our workforce is diverse, inclusive and equal; and is representative of our members.
• We are committed to leading change through our people.
• We are proud to:
  • hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.
  • be listed on Diversity Council Australia's Inclusive Employer Index.
• Employees have flexibility within a social and collaborative environment.

Please note:

• we reserve the right to close this advertisement early if we receive a high volume of suitable applications.
• you must be an Australian citizen, permanent resident or have unlimited working rights in Australia to apply for this position.
• this position may require the preferred candidate to undergo a Criminal History Records check. A criminal history does not necessarily disqualify a prospective candidate from selection. 

For more information about the role, including obtaining a copy of the position description, please email People and Culture at people@qls.com.au or call 07 3842 5978